Consular and Administrative Officer
Embassy and Consulates of Belgium in the United States
The Consulate General of Belgium in Atlanta proudly represents Belgium throughout the Southeastern United States and is seeking a motivated, service-oriented and reliable Consular Officer. This position focuses primarily on consular service (front- and backoffice) and administrative support for the almost 10,000 Belgians registered in the jurisdiction of the Consulat General of Belgium in Atlanta.
- Full Time
Accounting/Finance
− Front office consular service: welcome visitors, provide information on procedures, receive and examine documents, conduct interviews where required, register applications.
− Back office consular processing: verify documents, prepare and encode applications, liaise with Belgian or U.S. authorities, follow up files until completion, prepare certificates or consular acts.
− Communications: respond to inquiries by phone, email, or in person; draft letters and informational documents.
− Database management update consular records, crisis databases, website instructions, and internal documentation.
− Administrative & secretarial tasks: manage agendas, draft internal notes, prepare meeting files, and help with events when needed (logistics/other).
− Emergency Phone Rotation: participation in the duty roster to ensure 24/7 availability for urgent situations (once every 7/8 weeks).
− Preferred: Bachelor's degree or higher
− US Citizen or US Legal Permanent Resident
− Excellent command of English both written and oral; knowledge of French and/or Dutch is an asset.
− Strong organizational, communication, and writing skills − Proactive, detail-oriented, and culturally sensitive
− Advanced user of Microsoft Office tools (Word, Excel, Outlook, PowerPoint...)
− Trustworthy, discrete, and integer (ensuring proper handling of sensitive information)
− An affinity with Belgium and Belgian culture is an asset
− Team player to accomplish the set goals of the Consulate
− Flexibility related to activities outside working hours
− Driver’s license
− An international working environment. Exposure to a global network in the South and beyond.
− Autonomy and varied responsibilities and a high degree of autonomy.
− Competitive salary and benefits such as great health insurance (85% employer contribution).
− A one-year contract that will be extended into a permanent contract in the future if performance is up to standard.
− 24 days of paid vacation, in addition to 14 official holidays.
− Paid vacation and official holidays.
05/01/2026
Candidates should send their applications (resume and motivation letter) in English. Please use subject line: “Application Consular Officer - [your name]”
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